The Todoist Monthly

All that’s new always been there in the Todoist-verse – February 2025

Sometimes the most useful features are hiding in plain sight.

This month, instead of checking out new features, join me – Denise 👋 – and let’s explore some existing ones you might have walked past. Here are 13 hidden gems (and 4 Pro tips) that could transform your Todoist experience.

1. Capture ideas and tasks the moment they strike

Need to jot something down without breaking your flow? These lesser-known shortcuts will be your lifesaver: the global Quick Add shortcut on desktop, and Todoist widgets for your Android or iOS home screen.

2. Instantly turn any webpage into a task with our browser extensions

That interesting article you want to read later or that recipe you want to try – just two clicks and it’s in your Todoist. 🪄

3. Create multiple tasks by copy-pasting multiple lines

Got a list somewhere else? Copy-paste it into Todoist, and each line becomes its own task automatically.

4. Create tasks, sub-tasks, and sections anywhere in your list on mobile

Just hold the plus button in the bottom-right and drag – the Dynamic Add button lets you instantly place new items in any spot in your project or view.

5. Make recurring tasks adapt to when you complete them

Add “every!” to your recurring tasks, and they’ll reset based on completion date, not the original due date. Perfect for “water plants every! 2 weeks” when you’re a few days behind.

Pro Tip: Let your location trigger your reminders   Location-based reminders are like having a smart assistant who knows exactly when to nudge you. “Bring presentation materials” when heading out of the office for that important client meeting? Yes, please!

6. Set up custom swipe gestures on mobile

Choose what happens when you swipe left or right on a task. Your fingers, your rules. ☝️

7. Save time & effort with custom templates that work for you

Ever feel like you’re recreating the same project structure over and over? Use custom templates to create and manage your personal library of go-to templates – and share them with your team too!

Pro Tip: Use Deadlines to track a task’s actual due date separately   Set a date for when you’ll work on a task, and add a deadline to know your absolute cutoff. Like for that report due Friday that you’re definitely starting on Wednesday (right? 😅).

8. Keep your email inbox from becoming a second to-do list

Ensure your inbox stays neat and tidy by turning your emails into Todoist tasks that you can work on later. Use the email plugins for Gmail or Outlook, or forward an email to a project to create a task.

9. Free up your time by speeding up repetitive actions

The Task Helper extension takes care of those repetitive task operations that we all secretly dread. Apply task attributes to all sub-tasks in one click, automatically create follow-up tasks, or turn tasks into uncompletable tasks.

Pro Tip: Simplify big goals with AI help   Stuck staring at a vague task like “develop 2025 plan”? Let AI Assistant break down your bigger goals into bite-sized pieces, suggest next steps, or offer fresh perspectives when you’re feeling stuck.

10. Switch between list, board, and calendar with a keyboard shortcut

Press Shift + V to instantly change your view. And speaking of keyboards, hit the ? key to discover a whole world of shortcuts that’ll make you feel like a productivity ninja. 🥷

11. See your to-dos and events all in one place

Want your calendar and tasks in perfect harmony? Connect Todoist to your calendar and never double-book yourself again.

Pro Tip: Visualize your time with calendar layouts   If you’ve connected Todoist to your calendar, the calendar layout lets you drag tasks right into specific time slots around your existing commitments. Perfect for that “oh right, I have three meetings on Thursday” moment before you promise to finish that report.

12. The easy way to create advanced filters

Forget complex filter queries – just tell Filter Assist what you want in plain language, like “show me all my work tasks due this month,” and watch it craft the perfect filter for you.

13. Focus on just the right tasks – not everything on your plate

Available in all layouts, view filter options let you zero in on exactly what matters right now, whether that’s high-priority items, tasks with specific labels, or just what’s due this week.

Uncover Todoist’s best-kept secrets with Pro

Ready to unlock even more powerful features? Discover everything Todoist has to offer with the Pro plan.

Here’s to discovering something useful. 🌟